Please read these conditions. They contain important information about your hire including safety for you and your guests.
Supervision
The Hirer shall, during the period of the hiring, be responsible for: supervision of the premises, the fabric and the contents; their care, safety from damage however slight or change of any sort; and the behavior of all persons using the premises whatever their capacity, including proper supervision of car parking arrangements so as to avoid obstruction of the highway. As directed by the Hall Secretary, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents. The hire is made on the understanding that, if children are present during the period of hire, you will make an appropriate risk assessment and ensure adequate adult supervision based on government guidelines (one adult to every 8 or 10 children, depending on the children’s age, with a minimum of two adults). Parties for teenagers between the ages of 13 and 19 are not permitted.
All Hirers should undertake the appropriate level of risk assessment before their event to determine if any specific measures need to be put in place to ensure the wellbeing of their guests. For example, if there are any concerns about the mobility or vision of guests or the weather or lighting in and around the hall, Hirers should consider helping those guests to enter and leave the premises by the most appropriate routes and to ensure that those guests have help and/or supervision in areas where there may be hazards such as the kitchen where there may be hot surfaces or liquids. If the Hirer is any doubt about their ability to ensure the wellbeing of their guests whilst using the hall premises they MUST call one of the names/numbers on the notice in the reception area so that a member of the management committee can advise or attend if necessary.
Use of Premises
The Hirer shall not use the premises for any purpose other than that described in the Hiring Agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way nor do anything or bring onto the premises anything which may endanger the same or render invalid any insurance policies. If for reasons outside its control the hall needs to cancel a booking - for example if the hall is required for use as a polling station or because of any national or local emergency - the hire fee will be refunded in full, but the hall cannot accept any liability beyond that. Any equipment you bring to the hall must be safe and fit for its intended purpose, electrical items should be PAT tested. The hall has public liability insurance cover against risks arising from use of the hall or the hall’s equipment. It is your responsibility to arrange adequate insurance coverage against risks arising in connection with any of your equipment or facilities or negligence of yourself or your guests. You agree to indemnify The Hall at Marthall against any all claims that may be made against the hall by third parties in respect of events or actions by yourself or your guests.
Gaming, Betting and Lotteries
The Hirer shall ensure that nothing is done on or in relation to the premises in contravention of the law relating to gaming, betting and lotteries.
Health & Hygiene
The Hall to be left in a clean and tidy condition after use with all waste / rubbish accumulated by the Hirer to be removed AND PLACED IN THE APPROPRIATE BINS OUTSIDE. The period for which the hall is hired is the maximum period of time for which you may use the hall. It therefore includes any time needed to set up the hall before the function and time to complete tidying up afterwards
Public Safety
To conform to the Fire Regulations, No more than 120 persons per function can be allowed to be in the Hall. Provisions can be made for parties of more than 120 persons by the use of marquees etc within the grounds of the hall. All means of exit from the premises must be kept free from obstruction and immediately available for public access. Before the event starts, the Hirer (or delegate) must point out the fire exits and assembly point to the attendees. In the event of an outbreak of fire – however small – the fire alarm must be activated and the fire brigade must be called immediately on 999. Any such events must then be reported to the management committee.
SIGNS SHOWING EXTINGUISHER AND ASSEMBLY POINTS ARE LOCATED IN THE KITCHEN AND HALL ENTRANCE NEAR ALARM BOX.
If at any time the fire alarm sounds, The Hirer must immediately ensure the safe evacuation of attendees and then may assess whether the fire can be extinguished by using the fire extinguishers placed in the Hall. The Hirer must always put their own safety and that of attendees above any effort to extinguish the fire.
Consumption of Alcohol
If Alcohol is to be consumed on the premises, this must be supervised by a responsible adult over 18 years of age who is a member of your party/Organization. There should be no sales of Alcohol to persons under the age of 18 years. Only Hall committee members and authorized staff are permitted to sell alcohol on the premises and only between 10am and 11.30pm Monday-Sunday.
Personal items / belongings
Any personal items left at the hall are done so at the hirers own risk. The hall will not take responsibility for any items lost or damaged belonging to the Hirer, or persons connected with the Hirer’s party.
Premises License
The premises license applies the following restrictions to allow:
- Live Music, Monday-Sunday 09.00-23.00
- Recorded Music, Monday-Sunday 09.00-24.00
- Performance of dance, Monday-Sunday 09.00-23.00
Key Fob
Once the Hirer is in possession of the key fob, they then become responsible for its safe keeping. If the Hirer loses or damages the key fob then a cost of £50 for a replacement will be charged to the Hirer.
Holding Deposits
Unless waived by a representative of the management committee, a Holding Deposit must be paid before the commencement of the hire and will only be returned if the Hirer has made a concerted effort to clean the hall after use and has left the hall in the condition as they found it.
Decorations
Only white tack may be used for decorations in the hall. We do not allow the use of table confetti.